Stallholder Terms and Conditions

Please read, and retain a copy for your records


1.1 Applications

Application packs are only sent out to successful applicants and must be returned, with payment and documents, by the specified date to secure your trade space.

All applicants must read and agree to the terms and conditions prior on submitting their application. Application packs must not be obtained from anywhere but the Garstang Victorian Festival stall organiser. Applications made on forms obtained from another source will not be accepted. 

We do not take requests for trade pitches or locations and returning stallholders will not automatically be assigned the same pitch location.

1.2 Selection

All enquiries are considered by the event organisers and application packs will only be sent out to successful applicants. . There is no guarantee that stallholders who have exhibited in previous years will be offered a place.

The decision of our selection and vetting process is final and binding.

1.3 Offers and Declined Applications

Successful applicants will be contacted with the offer of a place and will be sent an application pack. Unsuccessful applicants will be retained on a waiting list.

Please note that we reserve the right (at the event organisers’ discretion) to direct you to occupy an alternate space at any time.

1.4 Offer Acceptance

Should your application be successful, you will be sent a pack to complete and return, along with any requested documents and payment. This needs to be returned by the date specified to secure your trade space. If we do not hear from you by this date, your space will be offered to another stallholder.


2.1 Health, Safety and Licensing

Stallholders are expected to comply with all relevant legislation in respect of Trading Standards, Consumer Protection, Food Safety, Health and Safety and requirements of Wyre Council Health, Safety and Environmental Health teams. Stalls may be inspected during the market and those deemed to not comply with good practice and general safety requirements will not be permitted to trade. If you intend to sell alcohol, then it is your responsibility to apply for a TEN licence. Failure to obtain your individual premise license will mean you will not be permitted to trade.

2.2 Risk Assessment

All stallholders are required to have carried out a careful assessment of the potential risks associated with their particular activity and are required to submit a written copy of this with their application. All significant risks must be notified in advance as this may affect your location.

2.3 Insurance

All stallholders must hold Public Liability Insurance, with a minimum cover of £2 million to cover the period of the market. Stallholders must supply evidence of current valid insurance with the returned application. If stallholders do not have valid insurance covering the duration of the market stallholders will not be permitted to trade.

2.4 Indemnity

In signing the terms and conditions, stallholders (subject to approval by Garstang Victorian Christmas Festival) shall indemnify the Garstang Victorian Christmas Festival committee and all event staff from and against actions, costs, losses (including legal fees), claims or demands in respect of any accident, damage, death or injury to any person or property arising directly or indirectly from the actions or activities.

2.5 Disclaimer

To the maximum extent permitted in law, you agree that Garstang Victorian Christmas Festival are not responsible for any financial losses, or for any loss or damage to your equipment, goods or personal belongings and for any personal injury to you or any part or person connected with you.

2.6 Data

By signing the terms and conditions, you give permission for your company contact details to be stored on an electronic storage and retrieval system, which will be created for the exclusive use of those involved in the organisation of the Garstang Victorian Christmas Festival.

This will not be used by any third party without prior consent.


3.1 Conduct

Stallholders shall co-operate and comply with all reasonable requests and all other rules and regulations that may be advised from time to time by the Event Organisers and their nominated representative, Emergency Services and all other official organisation operating on site. Rude or aggressive behaviour on site or via email contact will not be tolerated by the event organisers and you may be asked to leave site.

3.2 Costumes

We kindly request that all participants wear appropriate period style costume, though it is not essential. We wish to present the event in the best possible way for visitors so we do encourage stallholders to join in!


All payment cheques from successful stallholders will be banked on receipt

Any late payments or payments not received as per the payment schedule may result in your pitch being reassigned to another stallholder and loss of monies paid to date.


The event organisers reserve the right to delay, cancel, shorten or terminate Garstang Victorian Festival without notice in the event of adverse weather conditions, emergency situations or for any other reason beyond reasonable control. Stallholders will be informed in writing by email of any such decision or verbally if on site in the event of an incident.

The event organisers’ further reserve the right to immediately terminate the right of any stallholder failing to comply with any of the terms and conditions, or any reasonable directions given by us or the parties specified in clause 3 above.

No refunds or compensation of any sort will be paid to stallholders who fail to attend the Garstang Victorian Festival or where we have exercised the right to delay, cancel, shorten or terminate the festival or where a stallholder has been instructed to cease trading due to non-compliance with any of the Terms and Conditions.

By returning the application form you confirm that you or your company will operate within the terms and conditions outlined in this document during the Garstang Victorian Festival. A copy of this document must be signed with your application will be retailed.